Illinois Compiled Statutes 50 ILCS 205 — Local Records Act.

This Act may be cited as the Local Records Act

This Act may be cited as the Local Records Act. (Source: P.A. 86-1475.)

This Act declares that a program for the efficient and economical management of local records will promote economy and efficiency in the day-by-day recordkeeping activities of local governments and will facilitate and expedite governmental operations. (Source: Laws 1961, p. 3503.)

Except where the context indicates otherwise, the terms used in this Act are defined as follows: "Agency" means any court, and all parts, boards, departments, bureaus and commissions of any county, municipal corporation or political subdivision. "Archivist" means the Secretary of State. "Born-digital electronic materia…

Reports and records of the obligation, receipt, and use of public funds of the Clerk of the Circuit Court of Cook County, units of local government, and school districts, including certified audits, management letters and other audit reports made by the Auditor General, County Auditors, other officers or by licensed Ce…

Arrest records and reports

Arrest records and reports. (a) When an individual is arrested, the following information must be made available to the news media for inspection and copying: (1) Information that identifies the individual, including the name, age, address, and photograph, when and if available. (2) Information detailing any charges re…

Severance agreements due to sexual harassment and sexual discrimination

Severance agreements due to sexual harassment and sexual discrimination. (a) When a unit of local government, school district, community college district, or other local taxing body enters a severance agreement with an employee or contractor because the employee or contractor was found to have engaged in sexual harassm…

(a) Except as otherwise provided in subsection (b) of this Section, all public records made or received by, or under the authority of, or coming into the custody, control or possession of any officer or agency shall not be mutilated, destroyed, transferred, removed or otherwise damaged or disposed of, in whole or in pa…

The Archivist shall be local records advisor and shall appoint such assistants as necessary to assist local governments in carrying out the purposes of this Act

The Archivist shall be local records advisor and shall appoint such assistants as necessary to assist local governments in carrying out the purposes of this Act. (Source: Laws 1961, p. 3503.)

For those agencies comprising counties of 3,000,000 or more inhabitants or located in or coterminous with any such county or a majority of whose inhabitants reside in any such county, this Act shall be administered by a Local Records Commission consisting of the president of the county board of the county wherein the r…

Disposition rules

Disposition rules. Except as otherwise provided by law, no public record shall be disposed of by any officer or agency unless the written approval of the appropriate Local Records Commission is first obtained. The Commission shall issue regulations which shall be binding on all such officers. Such regulations shall est…

Any such reproduction shall be deemed to be an original public record for all purposes including introduction in evidence in all courts or before administrative agencies

Any such reproduction shall be deemed to be an original public record for all purposes including introduction in evidence in all courts or before administrative agencies. A transcript, exemplification or certified copy of such reproduction shall, for all purposes recited herein, be deemed to be a transcript, exemplific…

Nonrecord materials or materials not included within the definition of records as contained in this Act may be destroyed at any time by the agency in possession of such materials without the prior approval of the Commission. The Commission may formulate advisory procedures and interpretations to guide in the dispositio…

The head of each agency shall submit to the appropriate Commission, in accordance with the regulations of the Commission, lists or schedules of public records in his custody that are not needed in the transaction of current business and that do not have sufficient administrative, legal or fiscal value to warrant their…

Both Commissions with the assistance of the Secretary of State and State Archivist, shall establish a system for the protection and preservation of essential local records necessary for the continuity of governmental functions in the event of emergency arising from enemy action or natural disaster and for the reestabli…

Both Commissions shall with the assistance of the Secretary of State and State Archivist determine what records are essential for emergency government operation through consultation with all branches of government, state agencies, and with the Illinois Emergency Management Agency, to determine what records are essentia…

In any case where public records have been reproduced by photography, microphotography or other reproductions on film, in accordance with the provisions of this Act, any person or organization shall be supplied with copies of such photographs, microphotographs, or other reproductions on film upon payment of the require…

Part 5 of Article 9 of the Uniform Commercial Code is subject to the provisions of this Act

Part 5 of Article 9 of the Uniform Commercial Code is subject to the provisions of this Act. (Source: P.A. 91-893, eff. 7-1-01.)

Procedures for the disposal of election records

Procedures for the disposal of election records. The provisions of the Election Code do not supersede the provisions of this Act with regard to procedures for the disposal of election records. Local election authorities must comply with the provisions of this Act when destroying or disposing of public records. (Source:…

Beginning July 1, 1984, the provisions of Section 3a of this Act, as it relates to inspection of records, shall apply only as to records and reports prepared or received prior to this date

Beginning July 1, 1984, the provisions of Section 3a of this Act, as it relates to inspection of records, shall apply only as to records and reports prepared or received prior to this date. Records and reports prepared or received on or after July 1, 1984, shall be covered under the provisions of "The Freedom of Inform…

Internet posting requirements

Internet posting requirements. (a) A unit of local government or school district that serves a population of less than 1,000,000 that maintains an Internet website other than a social media website or social networking website shall, within 90 days of the effective date of this amendatory Act of the 98th General Assemb…

Police misconduct records

Police misconduct records. Notwithstanding any other provision of law to the contrary, all public records and nonpublic records related to complaints, investigations, and adjudications of police misconduct shall be permanently retained and may not be destroyed. (Source: P.A. 101-652, eff. 7-1-21.)