§ 1612.7 Public announcement of agency meetings.

(a) Public announcement of each meeting by the agency shall be accomplished by recorded telephone message at telephone number (202) 921-2750, and by posting such announcements on the Commission's public Web site located at http://www.eeoc.gov not later than one week prior to commencement of a meeting or the commencement of the first meeting in a series of meetings, except as otherwise provided in this section, and shall disclose: (1) The time of the meeting. (2) The place of the meeting. (3) The subject matter of each portion of the meeting or series of meetings. (4) Whether any portion(s) of a meeting will be open or closed to public observation. (5) The name and telephone number of an official designated to respond to requests for information about the meeting. (b) Where a meeting is closed to the public, the agency may withhold and not announce the information specified in paragraph (a)(3) of this section, if and to the extent that it finds that such action is justified under § 1612.4. Information shall be withheld only by a recorded vote of a majority of the entire membership of the agency. (c) The announcement described in paragraph (a) of this section may be accomplished less than one week prior to the commencement of any meeting or series of meetings where: (1) A majority of the members of the Commission determines by recorded vote that agency business requires that any such meeting or series of meetings be held at an earlier date. (2) A meeting is closed under the Commission's regulation as set forth in § 1612.13(a) of this part. (3) A meeting is closed pursuant to a request made under § 1612.6 of this part and submitted less than seven days prior to the meeting. (4) There has been a change in the subject matter or determination to open or close a meeting previously announced. In these instances, the agency shall make public announcement at the earliest practicable time. (d) Immediately following any public announcement accomplished under the provisions of this section, the agency shall submit a notice for publication in the Federal Register disclosing: (1) The time of the meeting. (2) The place of the meeting. (3) The subject matter of each portion of each meeting or series of meetings. (4) Whether any portion(s) of a meeting will be open or closed to public observation. (5) The name and telephone number of an official designated to respond to requests for information about the meeting.