Use of microfilm or digital images by county recorder for recording; Division to provide microfilming, digital imaging or similar service; requirements; sale of duplicate; disposition of money

1. In lieu of or in addition to the method of recording required or allowed by statute, the county recorder may use microfilm or digital images for such recording. 2. The Division shall provide microfilming or digital imaging services to any local government. The charge for the service must not exceed the actual cost of providing the service. 3. If microfilming or digital imaging is used: (a) The microphotographs, micronegative films or digital images must be properly indexed and placed in conveniently accessible files. (b) Each film or digital image must be designated and numbered. (c) Provision must be made for preserving, examining and using the films or digital images. 4. A duplicate of each such film or digital image must be made and kept safely in a separate place. 5. Duplicates of each such film or digital image must be made available by the county recorder for sale at a price not exceeding cost upon the request of any person, firm or organization. Subject to the approval of the board of county commissioners, the county recorder may, at any time, make additional duplicates of each such film or digital image available for sale to the public at a price not exceeding cost. 6. The Division shall provide services for recording other than microfilming or digital imaging to any local government if the Division has the equipment necessary to provide the services. The services provided are subject to the requirements of this section relating to microfilming or digital imaging. 7. Money received by the Division pursuant to this section and any interest or income on the money: (a) Must be accounted for separately in the State General Fund; (b) Does not revert to the State General Fund at the end of any fiscal year; (c) Must be carried forward to the next fiscal year; and (d) Must be used exclusively for the repair or replacement of the equipment used by the Division to provide microfilming and digital imaging services.