5 U.S.C. § 552a
Records maintained on individuals
United States · Title 5 — GOVERNMENT ORGANIZATION AND EMPLOYEES · Status: effective
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- Citation
- 5 U.S.C. § 552a, Records maintained on individuals, United States, version 1 as recorded 2026-07-09, yourstate.us, https://yourstate.us/provision/426457
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Full text
For purposes of this section—
the term “matching program”—
means any computerized comparison of—
two or more automated systems of records or a system of records with non-Federal records for the purpose of—
but does not include—
matches—
No agency shall disclose any record which is contained in a system of records by any means of communication to any person, or to another agency, except pursuant to a written request by, or with the prior written consent of, the individual to whom the record pertains, unless disclosure of the record would be—
Each agency, with respect to each system of records under its control, shall—
except for disclosures made under subsections (b)(1) or (b)(2) of this section, keep an accurate accounting of—
Each agency that maintains a system of records shall—
permit the individual to request amendment of a record pertaining to him and—
promptly, either—
Each agency that maintains a system of records shall—
inform each individual whom it asks to supply information, on the form which it uses to collect the information or on a separate form that can be retained by the individual—
subject to the provisions of paragraph (11) of this subsection, publish in the Federal Register upon establishment or revision a notice of the existence and character of the system of records, which notice shall include—
In order to carry out the provisions of this section, each agency that maintains a system of records shall promulgate rules, in accordance with the requirements (including general notice) of section 553 of this title, which shall—
Whenever any agency
In any suit brought under the provisions of subsection (g)(1)(C) or (D) of this section in which the court determines that the agency acted in a manner which was intentional or willful, the United States shall be liable to the individual in an amount equal to the sum of—
The head of any agency may promulgate rules, in accordance with the requirements (including general notice) of sections 553(b)(1), (2), and (3), (c), and (e) of this title, to exempt any system of records within the agency from any part of this section except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i) if the system of records is—
The head of any agency may promulgate rules, in accordance with the requirements (including general notice) of sections 553(b)(1), (2), and (3), (c), and (e) of this title, to exempt any system of records within the agency from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of this section if the system of records is—
No record which is contained in a system of records may be disclosed to a recipient agency or non-Federal agency for use in a computer matching program except pursuant to a written agreement between the source agency and the recipient agency or non-Federal agency specifying—
procedures for providing individualized notice at the time of application, and notice periodically thereafter as directed by the Data Integrity Board of such agency (subject to guidance provided by the Director of the Office of Management and Budget pursuant to subsection (v)), to—
A copy of each agreement entered into pursuant to paragraph (1) shall—
Within 3 months prior to the expiration of such an agreement pursuant to subparagraph (C), the Data Integrity Board of the agency may, without additional review, renew the matching agreement for a current, ongoing matching program for not more than one additional year if—
In order to protect any individual whose records are used in a matching program, no recipient agency, non-Federal agency, or source agency may suspend, terminate, reduce, or make a final denial of any financial assistance or payment under a Federal benefit program to such individual, or take other adverse action against such individual, as a result of information produced by such matching program, until—
the Data Integrity Board of the agency, or in the case of a non-Federal agency the Data Integrity Board of the source agency, determines in accordance with guidance issued by the Director of the Office of Management and Budget that—
Independent verification referred to in paragraph (1) requires investigation and confirmation of specific information relating to an individual that is used as a basis for an adverse action against the individual, including where applicable investigation and confirmation of—
No source agency may renew a matching agreement unless—
The President shall biennially submit to the Speaker of the House of Representatives and the President pro tempore of the Senate a report—
Each Data Integrity Board—
shall compile an annual report, which shall be submitted to the head of the agency and the Office of Management and Budget and made available to the public on request, describing the matching activities of the agency, including—
The Director of the Office of Management and Budget may approve a matching agreement notwithstanding the disapproval of a Data Integrity Board if the Director determines that—
The Director of the Office of Management and Budget shall—
Legislative history
The public laws that enacted or amended this section. Tallies are for the whole bill as it passed each chamber — often an omnibus covering far more than this provision — not a vote on this section alone.
- An Act to amend title 5, United States Code, by adding a section 552a, to safeguard individual privacy from the misuse of Federal records, to provide that individuals be granted access to records concerning them which are maintained by Federal agencies, to establish a Privacy Protection Study Commission, and for other purposes.House: no recorded tallySenate: no recorded tally
- An Act to amend chapter 83 of title 5, United States Code, to establish time limitations in applying for civil service retirement benefits, and for other purposes.House: no recorded tallySenate: no recorded tally
- Debt Collection Act of 1982House: no recorded tallySenate: no recorded tally
- Congressional Reports Elimination Act of 1982House: no recorded tallySenate: no recorded tally
- A bill to codify without substantive change recent laws related to money and finance and to improve the United States Code.House: no recorded tallySenate: no recorded tally
- Central Intelligence Agency Information ActHouse: no recorded tallySenate: no recorded tally
- National Archives and Records Administration Act of 1984House: no recorded tallySenate: no recorded tally
- Computer Matching and Privacy Protection Act of 1988House: no recorded tallySenate: no recorded tally
- Omnibus Budget Reconciliation Act of 1990
- Omnibus Budget Reconciliation Act of 1993
- Personal Responsibility and Work Opportunity Reconciliation Act of 1996
- To repeal the Medicare and Medicaid Coverage Data Bank.House: no recorded tallySenate: no recorded tally
- General Accounting Office Act of 1996House: no recorded tallySenate: no recorded tally
- Taxpayer Relief Act of 1997
- Federal Reports Elimination Act of 1998House: no recorded tallySenate: no recorded tally
- Ticket to Work and Work Incentives Improvement Act of 1999
- GAO Human Capital Reform Act of 2004House: 382–43Senate: no recorded tally
- Patient Protection and Affordable Care Act
- Dodd-Frank Wall Street Reform and Consumer Protection Act
- Tax Increase Prevention Act of 2014
- Congressional Budget Office Data Access ActHouse: no recorded tallySenate: no recorded tally