§ 102.23 Publication in the Federal Register—Notices of systems of records.

(a) Notices of systems of records to be published in the Federal Register. (1) The SBA shall publish in the Federal Register upon establishment or revision a notice of the existence and character of any new or revised systems of records. Unless otherwise instructed, each notice shall include: (i) The name and location of the system; (ii) The categories of individuals on who records are maintained in the system; (iii) The categories of records maintained in the system; (iv) Each routine use of the records contained in the system, including the categories of users and the purpose of such use; (v) The policies and practices of the office regarding storage, retrievability, access controls, retention, and disposal of the records; (vi) The title and business address of the SBA official who is responsible for the system of records; (vii) A statement that SBA procedures allow an individual, at his or her request, to determine whether a system of records contains a record pertaining to him or her, to review such records and to contest or amend such records, located in sections 102.25 through 102.29 of these regulations. (viii) A statement that such requests may be directed to the SBA's FOI/PA Office, 409 3rd St., SW., Washington, DC 20416 or faxed to 202-205-7059; and (ix) The categories of sources of records in the system. (2) Minor changes to systems of records shall be published annually. (b) Notice of new or modified routine uses to be published in the Federal Register. At least 30 days prior to disclosing records pursuant to a new use or modification of a routine use, as published under paragraph (a)(1)(iv) of this section, each SBA office shall publish in the Federal Register notice of such new or modified use of the information in the system and provide an opportunity for any individual or persons to submit written comments.